Office of Financial Aid
Centennial Hall  |   Fort Collins, CO 80523-1065
970-491-2129   |   FAX 970-491-1975



I understand that the Work Study Program is foremost a student financial aid resource, not an institutional employment program, and that the express purpose is to expand part-time employment opportunities for qualified students. I agree to abide by the conditions which govern the Work-Study Program, and in so doing will comply with the provisions of all federal and state laws, regulations, and executive orders regarding affirmative action requirements.
Therefore, I request that this department be allowed to participate in the Work-Study Program during the period July 1, 2020 to June 30, 2021.

The department will:
  • Hire only those students that can be properly supervised and effectively utilized for the predetermined number of hours required to earn 100% of their allocation.
  • Pay the applicable portion of all work-study students’ total earnings up to the students’ allocation/award limit.
  • Pay 100% of earnings in excess of the students’ work-study allocation/award limit.
  • Be responsible for the payment of all earnings exceeding 50% of the academic year allocation/award if earned prior to Spring semester.
  • Abide by the work-study limitations on hours as follows: during periods of regular and non-regular enrollment no student may work more than forty (40) hours in any one week.
  • Ensure that students are not working during scheduled class times. Exceptions are permitted if an individual class is cancelled, if the instructor has excused the student from attending for a particular day, and if the student is receiving credit for employment in an internship, externship, or community work-study experience. Any such exemptions must be documented.
  • Ensure that your department is accurately entering student assignments into Oracle.
  • Adhere to the CSU’s time-keeping procedures.
  • Verify that payroll is being charged to the correct accounts by completing Oracle reports “Work Study Earnings by Department” and “Expense Distribution” every month.
  • Maintain current job descriptions and ensure the job classification is commensurate with the duties and responsibilities of the position.
  • Inform all student employees of the work-study rules and regulations via the Student Employee Handbook.
  • Refer to “Issues and Concerns” in the Student Employee Handbook when necessary, for advice on the resolution of employment conflicts at the department level.
  • Report any work violations or irregularities.
  • Have available for review, upon the request, the employment records and other related information on work-study students within its employ.
  • Ensure that all work-study students have complied with the U.S. Citizenship and Immigration Service requirements (Form I-9) prior to commencing work.
  • Provide the student employee a two-week notice before terminating employment.
  • Ensure that the employment of work-study students will not result in the displacement of other employed workers or impair existing contracts for services.
  • Do not reallocate funds presently spent on graduate teaching or research assistantships and replace that funding with work-study monies.
  • Be aware that if a student’s need for financial aid changes, it may necessitate withdrawal of the work-study award and subsequent termination of employment.

Neither the Office of Financial Aid nor the Career Center can ensure that positions requested will be filled or that replacements will be furnished for vacant jobs.


I acknowledge that I have received information explaining the Work-Study rules and regulations (as seen above) for hiring and supervising work-study students. I agree that my department will be responsible for keeping records of students’ hours and earnings in order to prevent over earnings. I understand that compliance with these procedures is essential so that my agency may fulfill the Memorandum of Understanding. Noncompliance may result in the forfeiture of this Memorandum of Contract.

Department Name
Department Number
Physical Address (on-campus use building name)
Phone Number (xxx-xxx-xxxx)
Your Name   (This will be your Signature)