Policy Title: Department Equipment Maintenance	Category: Administration
Owner: Vice President for University Operations	Policy ID#: 5-6030-002
Contact: Trades Maintenance Web: http://www.fm.colostate.edu/ Phone: (970) 491-0118 Also Contact: Facilities Management-Dispatch Web: https://www.fm.colostate.edu/ Email: fac_pg_shared_dispatch@mail.colostate.edu Phone: (970) 491-0077	Original Effective Date: 7/1/1995 Last Revision: 11/10/2017

POLICY STATEMENT

Effective July 1, 1995, Facilities Management assumed responsibility for maintaining certain types of equipment that in the past has been known as “Departmental Equipment”.  This includes fixed equipment such as roof mounted evaporative coolers; roof mounted and split system air conditioners, growth chambers, non-movable walk-in refrigerators and freezers. 

Facilities Management does not maintain specialty laboratory equipment e.g., electron microscopes, vacuum pumps, MRIs, autoclaves, dishwashers, moveable refrigerators and ultra-low freezers, etc., but may be able to assist with repairs on a fee-for-service basis. 

Any equipment Facilities Management is responsible for maintaining is funded through Resident Instruction (RI) / Educational and General (E&G) funds. This means:

1. Maintenance will be prioritized according to health, life, safety, loss of use, and imminent property damage or failure.
2. Equipment will receive routine preventative maintenance according available resources.
3. Replacement will be prioritized according to health, life, safety, loss of use, and imminent property damage or failure, and available resources.

Any maintenance necessary beyond that mentioned above should be discussed with Facilities Management as repairs may require additional funding at the department level.

Facilities Management provides maintenance services to “Enterprise Businesses” and/or Auxiliaries on a fee-for-service basis.

APPROVALS

Approved by Lynn Johnson, Vice President for University Operations, November 10, 2017