Information for Participants

The GradShow is the premier interdisciplinary celebration of Colorado State University graduate students’ creativity, research, and entrepreneurship. It offers students a platform to present their work, develop their ability to communicate complex ideas to the general public, and gain valuable conference experience.

Participant Eligibility

If you are currently a graduate student at CSU (pursuing a master’s or PhD), you are eligible to participate! We also welcome graduate students who plan to graduate in the fall to participate. We encourage submissions from all areas of study. Students are limited to one first-author entry per person and scholarship awards are distributed to a single awardee per poster.

Abstracts will be accepted until capacity is reached, or by Oct. 5. We accept proposals for previously presented works and research at any stage.

How to Enter

Submit early - a limited number of proposals are accepted.

    • Identify your work type: specify if your work is research/entrepreneurial-based or creative.
    • Follow submission requirements: details for each submission type are listed below.
    • Submit a proposal to the online portal at
      • Gradshow.colostate.edu. Emailed submissions are not accepted.

    Note: Proposal titles are limited to 10 words and abstracts to 250 words. Presenters should submit titles that are ready to publish. Once acceptances notices are sent to presenters, accepted abstracts and titles are immediately provided to judges. Presenters may adjust titles and abstracts on their final posters. If you make changes, we recommend letting judges know of any important changes during your presentation.

    When you submit your work to the Graduate Student Showcase, it will be open to the public. If you are not certain that your work can be shared openly, please check with your advisor before submitting. Do not share information or data that cannot be made openly available due to privacy, copyright, national security, or other concerns in this public venue.

    If you have any questions, contact the GradShow committee.

    Proposal Requirements for Visual, Written, or Performing Arts Submissions

      • Project title: Limit of 10 words.
      • Project abstract: (250 words max)
        •   - Description of the work.
        •   - Significance of the work.
        •   - How it will be displayed/disseminated, including technology to be used.
        •   - How the piece fits into the broader visual/creative/performing context.
        •   - How the piece fits within your artistic/graduate profile.

      Proposal Requirements for Research, Scholarship, and Entrepreneurship Submissions

        • Project title: Limit of 10 words.
        • Project abstract: (250 words max)
          •   - Procedure/description.
          •   - Results/outcomes.
          •   - Implications/future directions.
          •   - For early-stage projects, explain completed work and expected outcomes.

        Creating a Scholarly Poster

        Posters are required for all presenters. Need help making a poster? Check out the NYU Library website for templates and design recommendations. Blank PowerPoint and InDesign  templates  will be provided in Fall 2024. If you are in the College of Health and Human Sciences, please download and use the appropriate template for your department/school.

        If you have never created a scholarly poster in your discipline, please contact Maggie Mataczynski. If there is enough interest within your department, they may host workshops and/or consultation services.

        Poster Dimensions, Printing Costs, and Tips

        Dimensions: 4’x3’ (landscape) or 3’x4’ (portrait). Landscape is the most common orientation. Please do NOT exceed these dimensions.

        We will provide poster stands to accommodate both sizes and pins/clips to hang your poster.

        Printing Tips:

        • Save your poster as a PDF. Send it as an attachment for online orders or to save on a flash drive for in-person printing.
        • Proofread carefully before printing, professional-quality color posters are expensive to print.
        • Print early.

        Check if printing costs are covered:

        • First, check with your faculty advisor/mentor/PI for funds and recommendations on where to print your poster. In many disciplines, faculty advisors will pay the cost of their student’s poster printing .
        • If your faculty advisor cannot support the printing of your poster, check with your program director, department chair, or college dean’s office for recommendations on where to print and to ask if they cover costs.

        Commercial printing:

        If you are unable to print through your college and reservations are fully booked with the Graduate School, you will need to find another printer. Here are some options:

          • FastPrint: you will need to charge a department account.
          • com Search for vendors who can print and deliver posters. One option is EzPosterPrints for approximately $37.
          • FedEx: Order online for approximately $69.
          • OfficeDepot: 2216 E. Harmony, prints take 1-2 business days, the cost is approximately $65.
          • Staples: Order online for approximately $66

          Note: Plan to order your poster at least seven days before the GradShow if you plan to have your poster mailed from an online printer.

          Awards

          All research proposals and creative works are automatically considered for the "Great Minds in Research" and "Distinction in Creativity" awards. Students are automatically entered into their corresponding college-specific awards, including students within interdisciplinary programs.

          Additional awards are based on specific criteria. Upon submission, you will be asked to elect which additional awards you would like to be considered for. View the awards page for more information about awards and to review last year’s winners. Award values are subject to change and may be distributed as decided upon by the Graduate Student Showcase planning committee.

          What to Expect the Day of the GradShow

          Check-in: To be eligible for awards, ALL presenters MUST check-in their submissions  9:00 to 9:30 a.m., at the Lory Student Center Grand Ballrooms regardless of their assigned presentation time.

          Presentation groups: Proposals will be assigned to either a “Green” or “Gold” group. Green group presenters are expected to be at their poster from 9:30 – 11:30 a.m. Gold group presenters are expected to be at their poster from 10:30 – 12:30 p.m.

          Judges: At least two judges will stop by your poster during your allotted time. Judges are not required to identify themselves, so they may not inform you that they are a judge. In the spirit of interdisciplinary collaboration, judges are randomly assigned, and they will most likely be from outside your field. Judges include faculty, postdoctoral scholars, staff, alumni, students, and community members. Judges are asked to review the names of the presenters assigned to them before  review to ensure that there is no conflict of interest.

          Evaluation Criteria

          Your poster and three-minute talk will be scored based on your type of work (described below.) Additionally, some presentations may be judged for select awards using award-specific rubrics.

          Research or Entrepreneurial Posters are scored based on: Background/Introduction, Purpose, Design, Results/Outcomes, Conclusions, Impact, and Poster Appearance/Layout.

          Visual or Performing Arts Posters for creative presentations are scored based on: Concept of Work, Background, Execution, Inventiveness/Originality, and Overall Impression. Scores in these categories are based on the performance and/or the visual portfolio/photo, the poster, and the 3-minute Talk. Depending on the artistic genre, you may speak with many interested viewers (in the case of having a physical object for display) or you may perform a written, dance, or musical piece at a designated time. An informative poster that provides the work’s title, a short description, an artist profile, and other relevant visuals, texts, or QR codes/short links for visuals will be crucial for attendees to understand your work in your absence or post-performance. Include your artist’s statement and consider illustrating your artistic process in your posters.

          All poster presenters are scored on their spoken presentation (aka 3-minute talk).

          3-Minute Talk

          Judges will likely be from outside of your field of study, so prepare a 3-minute talk that explains your project to a non-expert audience. Provide enough information so that others understand your project’s significance, but not so much as to overwhelm or confuse listeners. Avoid the use of jargon. Judges may reach out with questions or comments during the judging process.

          Practice making your presentation engaging and informative. Meet with your advisor to get feedback on how to improve your scholarship and how to present in an interdisciplinary environment.

          Feedback

          Individual feedback from judges is not provided. We recognize graduate students are often interested in what they could do to improve, however, the judging for the GradShow is only for identifying award winners.

          We encourage you to meet with your advisor, committee members, and/or other faculty members in your program to get their feedback on your project. They are the experts on how to improve your scholarship and on how to communicate clearly with non-experts. Inviting your advisors to the GradShow is another opportunity for feedback.